Perhaps the most important task in planning an event is choosing the right venue. It’s often the first task that needs to be done because popular venues can get booked up far in advance, making it hard to find a good location for a specific date. Choosing and reserving an event venue thus requires a lot of planning. The following are some of the most important things to consider when researching Event Centers in Fort Wayne IN.
Cost
Cost is the number one consideration for most event planners, and there are several different factors that can affect the cost of renting a venue. When making an inquiry, make sure to find out what the base price includes and what items or services have surcharges. Bear in mind that charges may differ depending on the season, the day of the week, and the time of an event, so it may be possible to get a venue at a lower cost if the event date is flexible.
Location
The best event venues are easy for attendees to access. That means they are located near where most attendees live or will be staying. Look for venues that offer shuttle services from nearby hotels or free and convenient parking.
Capacity
An event venue should comfortably accommodate the attendees. Obviously, it must be large enough to hold the anticipated number of guests without violating safety codes, but it should not be so big that the gathering feels sparse. Many Event Centers In Fort Wayne IN are willing to make last minute adjustments to space allocation according to responses from guests.
Catering
Most event planners look for venues that offer catering services, like Classic Cafe Catering and Event Center. Having on-site catering is a simpler solution than hiring outside caterers who will have to spend a lot of time carrying and setting up the tables, linens, food, etc. When inquiring about catering services, make sure that the menu is suitable for the dietary needs of attendees, such as vegan or gluten-free diets or food allergies. It’s also important to ensure that the food service will match the formality of the event.
